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Deputy Program Manager

June 15, 2026

Job Title: Deputy Program Manager Location: Remote Clearance Required: Secret Position Type: Full-Time About the company: At VivSoft, we aim to solve complex federal problems using emerging and open technologies in a collaborative and rewarding environment. VivSoft is a diverse team of strategists, engineers, designers, and creators experienced in building high-performance, effective software, with a focus on impactful organisational design and software delivery dynamics. We build secure Software Factories based on DoD reference designs and NIST Frameworks for Cloud and DevSecOps. These factories deliver AI/ML Applications, Data Science Platforms, Blockchain and Microservices for DoD, Healthcare and Civilian Agencies Job Summary: We are seeking a highly experienced Program Manager to lead and oversee mission-critical federal programs upon contract award. The Deputy Program Manager to support and lead day-to-day program operations, ensuring seamless execution and continuity in the Program Manager's absence. This role focuses on team coordination, performance tracking, reporting, and compliance within a fast-paced federal environment. Key Responsibilities:<ul><li>Act as the Program Manager backup, ensuring uninterrupted program execution</li><li>Manage daily team coordination, schedules, and action item tracking</li><li>Prepare and deliver status reports, PMR presentations, and executive briefings</li><li>Track and report KPIs and SLA metrics (SS-1 to SS-23)</li><li>Oversee staffing activities, including onboarding, offboarding, and clearance verification</li><li>Coordinate transition activities aligned with PWS requirements</li><li>Support quality management processes, including audits and corrective action plans (CAPs)</li></ul> Skills Required:<ul><li>Must possess an active secret clearance.</li><li>Strong experience in project/program management, preferably in federal/DoD programs</li><li>Excellent coordination, scheduling, and reporting skills</li><li>Proficiency in tools such as Microsoft Project, Jira, Power BI, Excel, SharePoint, and ServiceNow</li><li>Solid understanding of KPI tracking, SLA management, and performance reporting</li><li>Strong stakeholder communication and documentation skills</li><li>Experience in staffing coordination and security clearance processes</li><li>Familiarity with quality management frameworks and audit processes</li><li>Ability to work in classified environments</li><li>PMP or CAPM certification is required</li></ul> Preferred Certifications:<ul><li>Active TS/SCI Clearance</li><li>DoD 8570/8140 IAM Level I (Security+, CAP, or equivalent) </li><li>ITIL 4 Foundation certification </li><li>Agile certification (CSM, SAFe, or equivalent) </li></ul> Benefits:  <ul><li>Comprehensive Medical, Dental, and Vision Plans (Healthcare benefits are 100% employer-paid for employees only)  </li><li>Life Insurance  </li><li>Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays)  </li><li>401K Retirement Plan with employer match  </li><li>Professional Development Training Reimbursement.</li></ul>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...