Part-Time Accounts Payable Specialist Job Description This part-time Accounts Payable Specialist role focuses on accurately processing vendor invoices, maintaining organized financial records, and supporting daily accounts payable operations in a fast-paced educational environment. You will work closely with internal teams and external vendors to ensure timely payments, proper documentation, and adherence to established accounting procedures while contributing to a collaborative and professional office culture. Responsibilities Maintain accurate vendor records, including W-9s and payment forms, and assist with new vendor setups and updates. Review and process invoices, ensuring all required documentation is complete and accurate prior to entry. Handle office supply and recurring invoices, coordinating with internal teams as needed to resolve questions or discrepancies. Scan, index, and route incoming invoices to the appropriate folders and systems, ensuring accuracy, legibility, and proper organization. Process employee reimbursements by verifying approvals, coding expenses correctly, and confirming adherence to company policies. Monitor the Accounts Payable inbox by organizing emails, responding to basic inquiries, and directing requests to the appropriate contacts. Match invoices to purchase orders, requisitions, and approvals to prepare them for payment processing. Communicate with vendors and internal staff to obtain missing information, provide payment status updates, and address general inquiries. Assist with preparing invoices for check runs and internal review, ensuring timely and accurate payment processing. Enter vouchers and invoice data into systems such as SAP or similar ERP platforms, confirming that all required vendor information is complete. Support daily accounts payable operations to ensure timely and accurate processing of invoices and payments. Maintain organized records and ensure confidentiality of all financial and sensitive information. Provide backup support to team members as needed to maintain continuity of accounts payable operations. Handle inbound calls related to accounts payable and direct inquiries appropriately. Essential Skills 3+ years of experience in accounts payable or a related accounting support role. Associate degree required in any specialty. Hands-on accounts payable experience including invoice processing, voucher entry, and vendor interaction. Strong data entry skills with a high level of accuracy and attention to detail. Ability to process vendor invoices, match them to purchase orders, and follow established payable procedures. Proficiency in Microsoft Office, particularly Excel and Outlook, for managing invoices, reports, and email communication. Ability to communicate professionally with vendors and internal teams to resolve issues and answer questions. Comfort working independently while following established processes and procedures. Strong organizational skills with the ability to manage multiple tasks and prioritize in a high-volume, deadline-driven environment. Comfort handling inbound calls and directing inquiries appropriately. Punctuality and reliability in meeting work schedules and deadlines. Demonstrated attention to detail in reviewing documentation and financial records. Additional Skills & Qualifications Experience working with ERP systems such as SAP or similar platforms. Familiarity with accounts payable workflows, including purchase orders, requisitions, and check runs. Basic familiarity with office equipment, including scanners, printers, and copiers. Willingness to learn and apply purchasing and accounts payable processes within an educational institution. Ability to collaborate effectively with colleagues and support team members as needed. Comfort working with sensitive financial information and maintaining confidentiality. Work Environment This role is based fully on-site, five days per week, in a professional educational institution located in Howard County. The position is part-time at approximately 22.5 hours per week, with a general schedule of 9:00 a.m. to 1:00 p.m., offering some flexibility. Job Type & Location This is a Permanent position based out of Columbia, MD. Pay and Benefits The pay range for this position is $22230.00 - $28800.00/yr. Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP. Workplace Type This is a fully onsite position in Columbia,MD. Application Deadline This position is anticipated to close on Jun 1, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.