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Executive Assistant

June 27, 2026

What You'll Do Avalara is looking for an Executive Assistant to support C-suite leaders within our Technology, Product, and Strategy organizations. Reporting to the Manager of Executive Assistants, you will be a trusted partner to executive leadership, helping create focus, understanding, and execution across main priorities. This is a remote position in the United States (#LI-Remote) and offers the opportunity to work with leaders shaping Avalara's technology, products, AI-driven innovation, and long-term strategy. You'll bring structure to complex priorities, build relationships across the business, and help leaders operate at their best while contributing to the energy and culture that make Avalara a great place to work. What Your Responsibilities Will Be <ul data-pm-slice="3 3 []"><li>Manage complex executive calendars, priorities, communications, and scheduling needs.</li><li>Coordinate leadership meetings, offsite events, travel, and executive activities from planning through execution.</li><li>Prepare executives for meetings by organizing agendas, materials, logistics, and follow-up actions.</li><li>Be a primary contact for executive team members and build trusted relationships across the organization.</li><li>Support presentations, expense management, and other administrative activities that help leaders accomplish priorities.</li><li>Coordinate special projects by managing partners, timelines, communications, and action items.</li><li>Partner with Chiefs of Staff on executive operating rhythms, including staff meetings, leadership reviews, and planning processes.</li><li>Track main deliverables and help ensure follow-through on commitments and decisions.</li><li>Identify opportunities to improve processes, increase efficiency, and enhance team effectiveness.</li><li>Develop an understanding of Avalara's technology, AI automation, products, and priorities to better support executive teams.</li></ul> What You'll Need to be Successful <ul data-pm-slice="3 3 []"><li>5+ years of experience supporting senior leaders or executives.</li><li>Experience managing executive calendars, travel, meetings, and confidential information with.</li><li>Experience supporting leaders in technology, product, engineering, strategy, SaaS, or related activities.</li><li>Experience coordinating projects, executive meetings, events, or offsite engagements from planning through completion.</li><li>Demonstrated curiosity, including an interest in AI technologies, product development, business strategy, and identifying opportunities to improve processes and team effectiveness</li></ul>Pay Range Details The base pay range(s) below are provided in compliance with state specific laws. Pay ranges may be different in other locations. Colorado $88,000 - $140,800 (annually) Washington $88,000 - $155,700 (annually) California $88,000 - $155,700 (annually) NYC $88,000 - $155,700 (annually) The pay range above is the general base pay range for a successful candidate in the state listed. The successful candidate’s actual salary/wage may be based on various factors, such as geographic location, candidate experience and qualifications, as well as market and business considerations. This role is eligible for an annual bonus based on individual and company performance, depending on the terms of the applicable plan and the employee’s role. Avalara is an AI-first Company AI is embedded in our workflows, decision-making, and products. Success here requires embracing AI as an essential capability.<ul class="ak-ul" data-indent-level="1"><li>You’ll bring experience using AI and AI-related technologies, ready to thrive here.</li><li>You’ll apply AI every day to business challenges - improving efficiency, contributing solutions, and driving results for your team, our company, and our customers.</li><li>You’ll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too.</li></ul> How We'll Take Care of You Total Rewards In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses. Health & Wellness Benefits vary by location but generally include private medical, life, and disability insurance. Inclusive culture and diversity Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship. What You Need To Know About Avalara We’re defining the relationship between tax and tech. We’ve already built an industry-leading cloud compliance platform, processing over 54 billion customer API calls and over 6.6 million tax returns a year. Our growth is real - we're a billion dollar business - and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world. We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. We’ve been different from day one. Join us, and your career will be too. We’re An Equal Opportunity EmployerSupporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...