ADMINISTRATIVE EXECUTIVE

Job Responsibilities

  • Provide day-to-day administrative and operational support to the department/company
  • Handle documentation, filing, data entry, and record management accurately
  • Prepare reports, letters, presentations, and correspondence as required
  • Coordinate meetings, appointments, and travel arrangements
  • Manage office supplies, inventories, and general office administration
  • Liaise with internal departments, clients, vendors, and external parties professionally
  • Monitor and follow up on pending tasks, approvals, and deadlines
  • Assist in invoice processing, purchase orders, and basic account/admin coordination
  • Maintain confidential documents and sensitive information with discretion
  • Support HR and management in ad hoc administrative duties when required
  • Ensure smooth daily office operations and compliance with company procedures

Job Requirements

  • Minimum qualification: SPM or equivalent.
  • Minimum 1–2 years of related experience in administration preferred.
  • Able to use basic Microsoft Excel (e.g. typing, using simple formulas like sum).
  • No prior experience required – on-the-job training will be provided.
  • Responsible, willing to learn, and able to follow instructions.
  • Good attitude, punctual, and able to work as part of a team.
  • Able to communicate in both Chinese and English (spoken and written).

Benefits

  • Maternity Leave
  • Annual & Sick Leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Job Types: Full-time, New-Grad

Pay: RM2,000.00 - RM2,500.00 per month

Work Location: In person

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...